Want things to go as smoothly as possible in your office? The first step is to improve how people talk to each other.
Nothing is more stressful than not being able to talk to people at work. When coworkers don't work as a team, problems and misunderstandings, both big and small, can happen. This can lead to unnecessary problems and even splits.
These tips will help managers improve communication in the office:
- Utilize technology. Even though e-mailing, calling between offices, and paging are all good ways to stay in touch with coworkers, new technology is making communication even better.
- Hold regular meetings. Meetings, whether they happen once a week or every day, are a great way to find out what's going on in the office and what projects or events are coming up. This is also a good time to talk about what the office needs in terms of goals.
IRIS, which stands for "Immediate Response Information System," is one of these kinds of technologies. IRIS is an innovative alert system made by TechRadium Inc. It sends routine, high-priority, and emergency messages to building residents, building managers, and, if needed, emergency responders. These voice and text alerts are sent to home and cell phones, e-mail accounts, pagers, PDAs, and fax machines, among other commonly used devices. IRIS is a cheap way to talk because it doesn't need any hardware, software, or system installation to get started.
Use your listening skills. Pay attention so you don't miss out on important information that you may need to know or talk about with a coworker or client in the future.
Get the word out. When you need to talk about something important or sensitive, don't hide behind an email because the message can be misunderstood. Meet with each person involved or call them to make sure you get your point across.